File 2 Disc Document Scanning Services of Florida
File 2 Disc document scanning services will convert your scanned files into PDF or TIFF format and return them to you in the form of a CD/DVD or USB Flash Drive storage, with prices based on a price per image or a flat rate per box basis, making document management more affordable for your business allowing you to have digital documents within your company without purchasing any high dollar scanning equipment or special scanning software.
We want our clients to feel comfortable with their decision in choosing us to scan their documents to digital images. We are bonded and assure them that all of the documents are kept confidential.
We carve the most conducive path in order to reach the most beneficial outcome. Whether you are in need of bulk document scanning services or just need to digitize some personal files, we guarantee the job will be done right.
If you have any questions about document scanning, please give us a call / text to (386) 275-6342, File 2 Disc a professional document scanning service is here to help.
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The $.04 Per Page Document Scanning / Imaging Service
AFFORDABLE document scanning services prices starting at only $.04 per page. We scan documents to PDF or TIFF for one low simple price.
INCLUDED IN THE PRICE
- Black & White pages
- Converting letter or legal-size pages
- Output to PDF or TIFF
- Simple index capture
- 300 dpi resolution
- CD-R or USB Flash Drive storage
- $200 minimum charge
Other Services Available - Contact us for pricing
- Document Page Preparation - This process is preparing the paperwork to be imaged. This can include repairing all rips, tears, removing all staples, paperclips, binders, tape, folds, sticky notes, opening envelopes and removing content, organizing varying sizes and types of paper, turning pages to their upright position, etc. This process must be completed before scanning can begin and many times is more time consuming than the actual scanning of the documents.
- OCR for Searchable PDF Files - PDF Searchable Text indexing will allow you to locate a word or phrase that appears in the document. It is useful in any situation where non-structured documents are being stored for retrieval.
- Indexing (File folder naming from the folder tab) - This process is when the operator is required to input a key field of information (i.e. name, social security number, account number, invoice number, etc.) for each file. A file can be a single page or hundreds of pages. The pricing for indexing varies on the number pages per file and length of index the field needed.
- Color Image Files - Black and White, Color, various Colors.
- Post-scan stapling & re-assembling - Documents are reassembled into the original order and replaced back into it's folder.
- Secure Document Destruction - This process happens within 30 days of data delivery allowing the client time to review all scanning work before the documents are destroyed.
*Scanning double-sided pages counts as two pages.
SPECIAL SCANNING OFFER!
SCANNING PRICE PER BOX - $150.00
INCLUDED IN THE PRICE
- Scanning B/W and Color, mixed (based on the original)
- Basic Document Prep (clips and staples removed...)
- Duplex - both sides
- Scanning at 300 DPI
- Indexing - 20 Index fields per box
- OCR to Searchable PDF
- CD-R or USB Flash Drive storage
- 3 box minimum
*Scanning Price Per Box is based on documents being in good condition for a standard size file box 10 x 12 x 15. Pages are assumed to be letter (8 1/2 x 11) or legal size (8 1/2 x 14). The data for the index field is found on the parent folder tab, up to 30 characters or less. Also, we offer secure shredding for a small fee.
Offer is subject to some restrictions.
BENEFITS OF SCANNING DOCUMENTS
Did You Know?
The majority of companies do not have adequate plans for recovery of their critical information and documents. Over 90% of all companies records and vital documents are on paper and susceptible to all forms of loss or destruction (e.g. fire, flood, theft, etc.) Approximately 60% of companies that cannot recover critical documents and data within 90 days of disaster end up going out of business.
Are your files taking over your office or an empty room now becomes a storage room?
Now is the prefect time to get those unwanted documents that need to be saved for years scanned onto a searchable PDF stored on CD/DVD, USB Flash Drive or external hard drive or upload to an on-line web server.
A great backup system, in case of fire, flood on any other disaster, it's a fast, easy and money saving way to search for the documents you need.
Document Scanning Services for a paperless office that reduce costs, save time and money that can help your business realize results faster than you ever imagined.
The average cost to retrieve a single file or document from a storage box or file cabinet can cost $15 – $30 or More! Turning filing cabinets & storage boxes into digital documents can help:
- Reduce your paper volume and streamline your business
- Help you to never lose a file again
- Improve customer service by retrieving information in seconds
- Lower storage costs and meet disaster recovery goals
- Follow your companies record retention requirements
Store all your paper files into digital images on CD or disk media for just pennies-a-page Scanned files can be printed and emailed directly from the disc that we send you.
We can work with you and your company to complete the job all at once or in stages to fit your particular budget.
If you ever need a file or document during the scanning process, just give us a call and we will search and find the desired document, scan and the email to you free of charge.
Whether you are in need of bulk document scanning services or just need to digitize some personal files, we guarantee the job will be done right.
Digital documents can be easily retrieved and displayed instantly using file and image search inside windows application or a PDF reader to view your PDF image files or you can also upload your files to an online server or access them directly from a External Hard Drive, USB Flash Drive or CD/DVD.
Hard copy paper documents are fed through scanning devices that incorporate specialized software and hardware to create a digital image that looks exactly like the document.
Our Scanners are high speed document feed scanners that capture information on the front and back side of every sheet of paper.
OUR CLIENTS INCLUDE
- Law Firms
- Non Profit Organization
- Home Owners Association
- County Governments
- Production & Broadcasting
- Appraisers
- Manufacturing Companies
- Private Individuals, etc.
FAQ
Transform Your Documents into Digital Images with File 2 Disc Document Scanning Services of Florida
File 2 Disc document scanning services of Florida wants our clients to feel comfortable with their decision in choosing us to scan their documents to digital images. We are bonded and assure them that all of the documents are kept confidential.
What is document scanning?
Document scanning is the procedure of using software and high-speed scanners to transfer an image on paper to a digital picture. The image can then be indexed and stored in a document storage system giving users the ability to navigate through many documents at great speed.
What storage/media options do I have?
File 2 Disc stores electronic documents on CD's / DVD or USB Flash Drives (upon request).
How Long does it take To Scan My Documents?
A single typical box can be Prepped, Scanned, Converted, Quality Assured in one day. However, the length of time needed for your job will depend on its size and scope. It can range from a couple of hours to several months. When we review your scanning order, we can give you a better idea of the turnaround time. Typically, while your documents are in our possession, we can scan any file or page on demand and email it to you.
Will you provide printed labels for my CD's and cases?
File 2 Disc provides custom-designed CD label with light scribe technology.
How secure will my documents be at your site?
Your scanning project will be handled by professionals with expertise in document imaging. You can be assured of the careful and confidential handling of all your sensitive documents which are kept in our secure location. We have never lost or misplaced a client's file.
Do you return my documents or destroy them after creating CD's?
Both options are available. File 2 Disc will shred documents should you choose to destroy your documents once they are archived. This process happens within 30 days of data delivery allowing the client time to review all scanning work before the documents are destroyed. A certificate of destruction can be provided if desired.
What if I need a file or document during the scanning process?
If you ever need a file or document during the scanning process, just give us a call and we will search and find the desired document, scan and email you directly free of charge.
Can I add files that I might locate after the scanning process to my CD?
No. Once a CD or DVD is finalized, we cannot add any other documents to it.
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